| As a reminder, the closure of the Bank of America (BoA) is forthcoming on June 30, 2023. Below are reminders to prepare for the transition. Please also see the聽 for more information. |
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Deadlines聽for聽BoA Prepaid Card Closure
Wednesday, May 31聽
- Last day to聽issue remaining cards to study subjects in PAT.
- Departments should shred any unloaded prepaid cards.
Friday, June 30
- Reconciliations must be fully completed and posted in ConnectCarolina.
- Cards issued to study subjects are聽valid for three years from issuance.
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OVCR Procurement of Gift Cards
For a limited time, the (OSP) and 聽(OVCR) have a process聽to聽purchase gift cards聽on behalf of departments. Requests for聽gift cards for study subject incentives may be submitted .
Coming Soon
TANGO Prepaid Card Pilot
The pilot program has begun. More information on a campus launch will be communicated shortly.
Department P-card for Study Incentives on Sponsored Projects
Applications will open soon for this program and more details are forthcoming. This program is available only for studies funded as a sponsored project.听This new P-card type will conform to all the same guidelines established in the ,聽with the exception that it is only allowable to purchase gift cards for study incentives reconciling to a sponsored project. Those departments or study coordinators wanting to acquire a P-card designated for purchasing gift cards for sponsored project study incentives should complete the 听补苍诲 . If you are a current P-card holder, you do not need to retake the training to apply for this new card. For this initial application phase, the submission process will be managed solely by OSP and the online request form will be available Friday, June 2.听
- Applications received between June 2 –聽15 will be reviewed and processed with P-cards available to pick-up by June 30
- Applications received after June 15 will be processed after July 5.
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Gift Card Procurement via Cash Advance
Departments can obtain cash advances to purchase gift cards to provide to study subjects. To ensure the continuity of research activities, please聽submit cash advance requests with enough time for processing, considering聽fiscal year-end deadlines.听
- Advances funded on sponsored projects, follow OSP and and use the forms located on the .
Departments do not immediately need to begin the reconsent process through the (IRB) to allow study subjects to accept gift cards purchased using cash advances.听Reconsent should be planned during modifications or renewals of IRB protocols. |
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Reminder on Reconciling Prepaid Cards
Funds must be reconciled per the current prepaid card . The FY23 deadline for department-approved journal entries for cash advance/prepaid card reconciliations is June 23, 2023.
- Prepaid cards funded on sponsored projects must be reconciled using聽.
Departments can run InfoPorte or ledger inquiry reports to determine their balances on general ledger accounts on 559520. Refer to the 聽or for additional assistance, contact Cash_Management@unc.edu. |
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Get Help
- For urgent or immediate needs to acquire gift cards for issuance to study subjects on approved IRB protocols, please contact OCT@unc.edu.
- For questions or assistance regarding the existing prepaid card program or the PAT, please contact prepaidcards@unc.edu.
- For broad questions or reporting needs on cash advances, please contact Cash_Management@unc.edu.
- For specific questions on prepaid cards or cash advances funded on sponsored projects, please contact SponsoredPrograms@unc.edu.
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