Beginning 4/24/2023,听迟丑别 (OVCR) and the (OSP) will offer a process to聽procure gift cards for study subject incentives聽when the following apply:
- procurement via is not expedient,
- via an Accounts Payable 听蹿辞谤 is not viable, and
- department/research team is not in possession of a University P-Card approved for this purpose (formal process coming soon).
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Time-Limited Process
The OVCR procurement of gift cards is available only through聽6/30/2023聽until聽research teams can apply other methods for purchasing study incentives as identified above, and the broader campus program for University P-cards becomes available.聽All requirements of聽 apply to this OVCR gift card process. |
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Gift Card Request Process
- Request only the amount of gift cards necessary through 6/30/2023.
- Download and complete听迟丑别 听(request form).
- Complete the , including attaching the completed request form.
- A copy of the online form submission will be emailed to the applicable central offices processing the request in addition to notifying the requester and pick-up person identified in the form.
- Average processing time will be 5 business days, from request submission to availability of the gift cards for pick-up.
- The requester and pick-up person will be notified via email when the gift cards are ready for receipt.
- Questions or modifications to responses submitted in the form request should be emailed to OCT@unc.edu.
Gift Card Pick-Up Details
- When:聽Gift cards must be聽picked up within 5 business days聽once requester/pick-up person has been notified the gift cards are ready.
- Where: 听(this is OSP’s physical office location at the Administrative Office Building, AOB).
- Hours: Monday through Friday between 9:00 – 11:00 A.M.
- ID Required:聽Authorized pick-up聽person must present a valid state/government picture ID (license, ID card, passport) OR a valid 黑料网 OneCard with a picture imprinted.
- Other Pick-Up Requests: Contact OCT@unc.edu with alternate request times and/or change in pick-up person聽after receiving notification that gift cards are ready at AOB.
Gift Card Reconciliation
- Once the department receives the聽gift cards requested, OVCR will charge the amount of gift cards purchased to account 559540 (gift card advance)聽on the applicable sponsored project chartfield string.
- Departments must reconcile the advance within 60 days from聽receipt of the gift cards聽and move the gift card advance from account 559540 to the appropriate expense account.
- Reconciliation of these gift cards will use the and follow for domestic advances.
- If gift cards are unused within 60 days from the receipt of the gift cards from OVCR, departments must move the advance to a departmental chartfield string.
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